There are specific sets of regulations and rules that must be followed as a medical facility disposing of documents. Besides the regulated period of time you must store these documents you must also dispose of these documents in a specific way following HIPAA rules. If you are unclear as to what exactly HIPAA regulations are for paper shredding the following are some of the basic laws.
HIPAA, or the Health Insurance Portability and Accountability Act, passed in 2003 is in place to protect the private information of patients. With the passing HIPAA rules for disposing of documents became standardized to insure all practices were the same equally protecting all who received care. The rule is that all documents must be “rendered essentially unreadable, indecipherable, and otherwise cannot be reconstructed”. Many companies attempt to meet these standards by storing and shredding documents on their own. Some of the problems that can arise from these practices are inconsistency and keeping up with the sheer volume of documents that need shredding. The most successful way to keep within HIPAA regulations is to have your documents shredded. Health documents that are possessed by other entities such as school systems and law offices must also comply with the HIPAA regulations for disposal.
Making sure that each of these secure documents is disposed of correctly can become quite a task. For many healthcare record keepers hiring out the job to third party shredders is a cost effective and secure way to shred in compliance. Shred With Us offers mobile onsite services that allow a qualified employee to witness the shredding and receive a Certificate of Destruction to adequately prove all regulations have been met and followed. For more information about medical document shredding and full compliance contact Shred With US. We are the #1 choice for efficient paper shredding.